To succeed in a constantly evolving marketplace, businesses need to be agile enough to make the appropriate changes on the fly. This can either be anticipating shifting trends or reacting to them as quickly as possible so as not to lag behind other companies. Despite the need to keep their fingers on the pulse while also maintaining a forward-looking perspective, companies also need to maximize their current systems and resources before moving onto the next big thing.
An enterprise resource planning system like Dynamics NAV provides businesses with the opportunity to integrate business applications and processes. These systems are expensive and take a significant amount of money to implement and customize. While new versions are constantly being released, companies shouldn't be too quick to jump on the upgrade bandwagon unless they've exhausted their current ERP system's capabilities.
While many enterprise planning systems become legacy in the coming years, there are still plenty of ways to optimize the system to keep it running as long as possible. Below are four ways to get the most out of the legacy software:
- Periodically perform system audits
The company's Chief Financial Officer or head accountant will review the books on a quarterly or annual basis to guarantee the business is performing to expectations and not hemorrhaging away money on overhead or labor costs. In much the same fashion, ERP Focus recommended that you periodically audit your ERP system to ensure all the moving parts involved in the process are properly functioning.
- Utilize point solutions
One of the driving forces behind warehouse managers wanting to upgrade the ERP system is because they believe their current system is unable to perform specific analysis and insight. However, managers are often stuck in a particular habit and fail to think outside of the box. CFO suggested taking advantage of point solutions through targeted investments to solve specific issues. Implementing these, either with modules to the existing ERP software or through a third-party package, can keep the legacy system optimized.
- Keep on training
Even if the company has had an ERP system for several years and the managers think they know the program inside and out, chances are, there's still more to learn. Be sure to squeeze out every last bit of information. Embrace the training programs and process, since the more employees know about the program, the easier it will be to deal with problems and find the necessary fixes to keep the software functioning.
- Use the entire system
Some managers may only use the program to pull and analyze data, while others might only use the timekeeping software. Warehouse managers need to incorporate every aspect of the ERP system to ensure they're fully utilizing the program. If a company is not using the software to its full potential, there's a good chance the company isn't operating to its full efficiency.
Even though companies should take all the necessary steps to optimize their current ERP system, they shouldn't forget to keep their eyes on the new products and updated versions coming out, since these might very well contain the precise fix or module the company needs.